If lesson conflicts arise, it is up to the teacher and student to arrange a make up day for the missed lessons.  A refund will be given if a student is discontinuing lessons and has notified the office and the teacher 30 days prior.  Extenuating circumstances, such as a broken limb or moving to a new area, would also be a cause for a refund.  Refunds will not be made for missed lessons do to illness, weather, vacations, sports games, or similar reasons. Punch Card students are not eligible for a refund after 6 months of purchase.

Teachers are allowed one missed lesson, for illness, emergency, or inclement weather, per student per year. This lesson will not be made up. The teacher is responsible for making up any lessons he/she misses thereafter.

The school is committed to remaining open as much as possible, and therefore leaves weather related closure decisions up to each individual teacher.  If a teacher decides to cancel lessons, they will contact their students. Each teacher will decide if they will do make up lessons, issue a refund, or use their single cancellation day.  If your teacher is still available for lessons but you feel you can’t make the journey safely, we encourage you to stay safe.

One month’s written notice is required when dropping lessons. The student is responsible for notifying their teacher and the office no later than one month before the last lesson day. An e-mail to the teacher and the business office indicating your intention to discontinue lessons is acceptable notification. A refund for remaining lessons will be given ONLY when these procedures are followed.

Changes in instructor are usually not made once the year of study has begun. Should the instructor, student, and family mutually decide that a change is necessary and in the best interest of the student, the instructors and the business office must be informed in writing before the change is made. If you have questions or concerns regarding instructors or instruction, please contact the Executive Director Artistic Director immediately.

Scholarships may be applied for at the beginning of the fall semester. All applicants must reapply every year. The program is dependent on donations from individuals and grantors. Applications will be considered based on need, in the order they are received, and are limited by the funds available. All information submitted to the business office will be kept confidential. We can not combine Financial Aid with gift certificates or special promotions, thank you for understanding.

If you would like more information about tax credit/deductions please refer to www.taxes.state.mn.us. If you are eligible and would like a receipt of tuition for the calendar year, please contact the business office in January. You will not receive a receipt unless you request it and it will be sent in January for the previous calendar year.

Students are not required to attend school recitals and music events (please check individual teacher policies for individual studio expectations). WCPA does believe, however, that studio musicales, recitals, and events are an important part of every student’s performing arts education. Please make every attempt to avail your child of these valuable learning tools. If you haven’t heard of any events, musicales, etc., please ask your teacher what they are planning or what they would suggest for you to attend.

The safety and security of your children while on WCPA premises is of extreme importance to us! We ask that all parents make secure arrangements for getting students to and from lessons. Please do not leave children unattended at the school either before or after their scheduled lesson time unless arrangements have been made with a teacher. Along with a positive and rewarding performing arts educational experience, WCPA is committed to providing a safe environment for your children.

There is a 10-day grace period, during which time no late fee will be assessed. Payments made 10 days after a due date may be assessed a late fee of $25 or 2% of the balance owed, whichever is higher. Any payment not received within 20 days of the due date will require the teacher to discontinue lessons until further payment is received.

The Wirth Center will occasionally take photographs of our students to use on Facebook or for other promotional purposes. Please notify your child’s teacher or the business office if you wish that his/her image not be used by the Wirth Center.